Solutions
Employee Welcome Kits
A welcome kit programme, built for the teams who order it: corporate procurement, marketing, HR and admin, working to a budget and a headcount.
You know how many people the kit is for and what it may cost. What is still open is which products go in and how they are combined — that part is the work we do with you.
For new-hire and staff kit programmes
- Who buys it Corporate procurement, marketing, HR and admin teams
- Typical occasions New-hire kits, employee gifts, company anniversaries and corporate events
- A kit draws on T-shirt, polo shirt, backpack, notebook, pen, water bottle, gift set, umbrella and lanyard
- Made by us Lanyards, webbing and printed webbing, embroidered patches and badge products, PVC labels and keychains
What the project has to get right
What the buyer is actually weighing.
Four pressures a welcome kit project is judged on, before the first product has been chosen.
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The combination, not the budget
The headcount and the budget figure are usually settled long before anyone knows which products go into the kit. Product suggestions, a budget option and a combination are the part still missing.
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One budget, three jobs
The same number has to cover the quantity you need, the quality the brand expects and the brand effect the kit is bought for. Move on one of them and the other two move with it.
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How it presents
Product feel, logo result, packaging and the look of the whole kit are what the person receiving it sees, and a kit is judged on all four at once.
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Approval needs a document
Whoever signs it off has to see the product, the quantity, the unit price, the total cost and the lead time. Without those five lines the request sits in an inbox.
The quote answers the last pressure by itself: every item is listed as its own line with its own price, and the total project cost is printed on the same page. One document to approve, not five.
Example configuration
Three ways the same kit can be built.
Economical, recommended or upgrade: three combinations of item categories, so a decision can be made quickly instead of item by item.
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Example configuration
Economical
The straightforward kit: the everyday core of a welcome set, decorated with the logo and packed as one.
- T-shirt or polo shirt
- Notebook and pen
- Lanyard
- Water bottle
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Example configuration
Recommended
The kit most welcome programmes settle on: the core items plus something the new colleague keeps using after the first week.
- T-shirt or polo shirt
- Backpack
- Notebook and pen
- Water bottle
- Lanyard
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Example configuration
Upgrade
The kit that carries the brand furthest, with the packaging to match: a gift presentation rather than a plain carton.
- Polo shirt or T-shirt
- Backpack
- Water bottle or gift set
- Umbrella
- Lanyard
Each tier is one possible combination and not a package. What a tier costs depends on the specification — the products, the quantities, the decoration and the packaging — so ask for a quote against your own list.
Swaps
Built item by item, held together as one kit.
A kit is a list, and every line on it can be discussed before the order is confirmed.
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One line at a time
A kit is quoted line by line — product, specification, material, size, logo process, quantity and packaging — so an item you would rather leave out can come out of the list, and a product you had not considered can go in, before the order is confirmed.
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What has to stay the same across the lines
One logo treatment, one colour reference and one packaging style across every item. Split the same kit across separate suppliers and the result is uneven quality, colour drift, mismatched logos and mixed packaging.
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When your specification is already fixed
A settled list is quoted as specified, and we do not add products to it to make the order look larger or turn it into three options for the sake of the format.
Logo, colour and packaging
One logo, one colour, one box.
The kit is seen as a set, so the logo, the colour reference and the packaging are decided once for the whole set.
Several products arrive from several places, and the kit still has to look like one thing when it is opened. That is decided at the start, not at the packing table.
- One logo treatment, laid out for each product rather than copied across them
- One colour reference confirmed with you before production
- One colour direction across apparel, bags, drinkware and stationery
- One packaging style, and a gift box where the kit is presented as a gift
- One kit combination, agreed item by item
The design work here is production design: logo layout, size adjustment, product mockups, the colour reference confirmation, print and embroidery file adjustment, packaging layout and visual consistency across the items. It is not a full brand identity programme or a large original creative project.
What we need from you
Six facts, then we can quote.
These are the six things confirmed before a formal quote is written, whatever stage your own planning has reached.
- The products, or the occasion if the products are still open
- The quantity — how many kits, and how many of each item
- The customisation: logo, colour, Pantone, size, material, process and packaging
- The scenario and the project background: who receives the kit, and why
- The date you need the goods in hand
- The destination country or region
No budget figure is required. An overall budget, a per-person or per-kit figure, or a band — economical, standard or upgrade — is enough for us to build a combination around it.
How the project runs
From brief to delivered kits.
The six stages every order runs through, with the kitting work sitting where it actually happens.
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Brief
The occasion, the headcount, the budget you are working to, the date it has to arrive and anything already decided about the products.
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Product recommendation
A shortlist of products and a combination to go with it, with the alternatives behind the one we recommend.
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Artwork & sample
Logo layout and packaging layout checked against the products, with a sample where the product or the colour needs one.
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Production & coordination
Every item made or sourced, then brought together on one project until the whole kit is complete rather than shipped item by item.
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Quality check
The goods checked before they are packed, and the quantities counted against the list you approved.
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Delivery planning
The kits packed and boxed in one packaging style, then shipped as one consignment to the delivery address.
The items are not shipped as they come off the line: they are gathered, the quantities counted against the approved list, packed in one packaging style and sent as one consignment for the delivery address.
Questions
What buyers ask us first.
The six questions that come up before a welcome kit is quoted, answered from what we can actually confirm.
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How many products should a welcome kit hold?
There is no fixed number. A kit of this kind usually draws on the same range — apparel, a bag, a notebook and pen, a bottle, a gift set, an umbrella, a lanyard — and the combination follows the occasion, the headcount and the budget rather than a package we keep on the shelf.
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We know the budget and the headcount, but not the products. Can you still put something together?
Yes. That is the usual starting point for this kind of project. Give us the occasion, the number of people, the budget and the date, and we will come back with a combination to choose from instead of a price list to work through.
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Can we give a budget band instead of a figure?
Yes. An economical, a standard or an upgrade band is enough for us to build the combination around it, if a number is difficult to share before the products have been chosen.
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Is there a minimum quantity for a kit?
A lower minimum is possible on many products, and the real minimum depends on the product, the process and the supplier. We confirm it with the quote rather than name one figure here that may not apply to the item you choose.
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What does the quote have to show for internal approval?
Every item on its own line — product, specification, material, size, logo process, quantity, unit price, subtotal, packaging and production time — with the total project cost on the same quote, plus the payment terms. The quotation stands for 60 days.
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Who makes the kit, and who do we deal with?
Lanyards, printed webbing, embroidered patches and badge products, PVC labels and keychains come from our own production. The rest of the range — apparel, bags, drinkware, stationery — is bought through the supply chain our purchasing team works with, and we do not claim that every item is made in our own factory. One sales owner carries the project from the first enquiry through to after-sales, with purchasing, design and the factory working behind that person.
Where to look next
The ranges and services behind a kit.
Three product categories, the packaging and kitting service, a neighbouring solution and the Resources section.
- Apparel & Headwear Shirts, polos, hoodies and caps: where most welcome kits start.
- Office & Stationery Notebooks, pens and the everyday items a kit is completed with.
- Drinkware Bottles, tumblers and mugs for the kit that goes home with someone.
- Custom Packaging & Kitting Packaging, boxes and kit assembly for a project with several items.
- Corporate & Client Gifts The same buyer with a different recipient: gifts for clients rather than staff.
- Resources The guides and notes on the buying side, gathered in one place.
Send the headcount and the date.
Give us the number of people, the occasion, the budget if you have one and the date the kits have to be there. If the products are still open, tell us that too — we will come back with a combination to approve, quoted line by line and totalled as a project.